50th anniversaries. Sweet sixteens. Gender reveals. Retirement parties. First communions. Baptisms. Baby showers. Engagement parties. The events your family will remember decades later.
Tell Us About Your Milestone30th, 40th, 50th, 60th, 70th, 80th — and every one in between worth celebrating.
Day-of coordination through full design + execution.
Traditional, gender reveals, sip-and-sees, sprinkles for #2.
Intimate dinners or 100-guest celebrations. Either way, no stress for the couple.
Faith celebrations coordinated with respect for tradition. Bilingual when needed.
25th, 50th, 60th. We've helped families surprise grandparents who hadn't been celebrated in decades.
High school, college, advanced degrees. We handle vendors so the family can be present.
Surprise or planned. Co-coordinated with workplace and family.
Most milestones land in one of three buckets. All include client portal access, vendor sourcing, and bilingual support.
Up to 75 guests · standard scope. Gender reveals, milestone birthdays, baby showers, anniversaries.
60–125 guests · need a true partner mid-planning.
Surprise parties, milestone birthdays, multi-event celebrations within standard scope.
For 200+ guest milestones, multi-day celebrations, off-site builds, surprise events with VIP coordination, or events above $25K total budget.
Founding rates locked at booking through the first 25 clients or December 2026. Events above 75 guests, multi-day, or above $25K total budget are quoted using a documented adjustment matrix — see the full methodology on our pricing page.
A note before the questions begin. Milestones and celebrations covers a wide range of events — anniversary parties, milestone birthdays, retirement celebrations, vow renewals, baby and bridal showers, engagement parties, graduation celebrations, family reunions, baptisms, communions, and other meaningful gatherings that don't fit neatly into the wedding or quinceañera or corporate categories. The questions below cover what most hosts ask us, organized by topic. If your specific event isn't represented here, the questions about scope, pricing, and process apply across all event types — and we're happy to talk through anything specific to your celebration.
We coordinate any meaningful celebration that falls outside the wedding and quinceañera categories. The most common events we handle include milestone birthday parties (40th, 50th, 60th, 75th, and similar), wedding anniversaries (10th, 25th, 50th and milestone years between), retirement celebrations, vow renewals, engagement parties, bridal showers, baby showers, gender reveals, graduation parties, family reunions, baptisms, first communions, confirmations, and celebrations of life or memorial services.
We also handle hybrid events that don't fit standard categories — a 30th anniversary party that's also a daughter's engagement reveal, a retirement celebration combined with a milestone birthday, a family reunion that incorporates multiple generations being honored. Tell us what you're actually trying to do; we'll help you figure out how to make it work.
Two honest answers, depending on your situation.
If your milestone celebration is genuinely small and informal — twenty close family members at your home for an anniversary dinner, a casual backyard birthday gathering — you probably don't need professional coordination. The DIY path works. Save the money for the actual celebration.
If your event is larger or higher-stakes than that — fifty or more guests, a venue beyond your home, multiple vendors involved, significant emotional weight, family complexity, or a dignified tone you want preserved — coordination becomes meaningfully valuable. The reasons aren't different from weddings: someone needs to handle vendor coordination, build a timeline, manage the day-of logistics, and absorb the operational complexity so the host can be present rather than working the event.
The honoree at a milestone celebration usually deserves a present host. A 50th birthday party where your mother is greeting guests and laughing with old friends works. A 50th birthday party where your mother is checking on the caterer and adjusting the playlist doesn't.
Three things.
We bring family ministry training to events where family dynamics matter. Anniversary parties where divorced parents both want to be honored. Retirement celebrations that span multiple chapters of someone's life. Memorial services where grief and celebration coexist. Vow renewals that incorporate adult children from the original marriage. We've thought carefully about how family systems actually work, and that thinking shows up in how we coordinate the event.
We're bilingual at no additional cost, which matters specifically for celebrations in Cuban-American and other Hispanic families where the most important guests may be more comfortable in Spanish than English. Most SWFL coordinators don't offer bilingual coordination at all; the ones who do typically charge for it.
We treat smaller events with the same operational discipline as larger ones. Most coordinators see milestone events as filler work between weddings. We don't. Your 60th birthday party gets the same timeline construction, the same vendor coordination, the same day-of management as a wedding twice its size.
The structural shape of the work is similar — venue selection, vendor coordination, timeline construction, day-of execution — but several things genuinely differ.
The timeline is shorter. Most milestone events get planned in two to six months rather than twelve. Some get planned in two to four weeks for time-sensitive celebrations.
The emotional structure is different. Weddings carry future-oriented anticipation. Milestones carry past-oriented honoring. The questions we ask hosts are different. The kind of timeline we build is different. The way we coordinate with the honoree (when they're separate from the host) is different.
The vendor team is smaller. A typical milestone celebration uses three to five vendors compared to a wedding's eight to fifteen.
The guest dynamics are different. Wedding guests come to witness a transition. Milestone guests come to honor a person or relationship. The choreography of the event reflects this — fewer formal moments, more space for natural connection, different pacing.
The budget is usually lower, which means scope choices matter more. We help hosts decide which elements to invest in and which to keep simple.
Honest ranges, before we know your specifics:
Day-of coordination for milestone events typically runs $850 to $1,500. This is the most common engagement and the right fit for hosts who have done their own planning but want professional execution on the day itself.
Partial planning runs $2,000 to $4,000. This is appropriate when you want help with vendor selection, timeline construction, and design direction, but you're handling the rest yourself.
Full planning for milestone events runs $4,000 to $8,000. This includes everything from initial vision through day-of execution, with regular planning meetings throughout.
Bespoke milestone events — large multi-day celebrations, destination events, anniversary galas with significant production complexity — start at $9,000 and scale based on actual scope.
These ranges are calibrated to founding-year pricing, which is currently available to our first 25 booked clients across all service categories. Standard pricing applies after that threshold. Either way, every quote is specific to your event; the ranges above are starting points for the conversation.
The pricing page has more detail. The discovery call is where we actually figure out which engagement makes sense for your specific event.
Day-of coordination includes one in-person or video planning meeting four to six weeks before the event, a vendor coordination call with each vendor in the two weeks before the event, the master day-of timeline, and execution on the day itself. The day-of typically runs eight to ten hours depending on event scope, with the option to extend.
Partial planning adds vendor research and selection assistance, design direction support, monthly planning meetings, and budget tracking. Most hosts who need partial planning are choosing between full planning and DIY and want professional support without full handoff.
Full planning adds initial vision development, complete vendor sourcing, all communication with vendors, contract review, full design execution, regular meetings throughout the planning timeline, and complete day-of execution with assistant coordinators when scope warrants.
Bespoke includes all of full planning plus specialty production elements like custom builds, multi-day coordination, destination event logistics, or other elements that exceed standard scope.
For events within Lee, Collier, and Charlotte counties, travel is included in our standard pricing. For events further afield — Sarasota, Tampa, Orlando, or destinations beyond — we add a travel fee that covers actual costs (mileage, accommodations if needed, time). The fee is transparent; you'll see the exact line item in your proposal.
For destination events that require us to travel for multiple days, the engagement structure is built around the destination scope rather than added on top of standard pricing. These conversations happen during the discovery call.
We don't have a hard minimum guest count, but there's a practical floor below which professional coordination doesn't add proportional value. For events under 25 guests in a private home with two or fewer vendors, you probably don't need us — and we'll tell you that during the discovery call rather than book you for an engagement that doesn't justify the cost.
We don't have a hard minimum budget for the event itself, but our day-of coordination starting price ($850) is the realistic minimum investment in coordination services. Below that, we'd be offering help that's incomplete, which we don't want to do.
Yes, in some cases. We sometimes coordinate just the timeline construction, just the day-of execution, just the vendor sourcing, or just specific high-stakes elements (the toast moments, the ceremony portion of a vow renewal, the memorial portion of a celebration of life). These specialty engagements are quoted individually based on scope.
The most common version of this is what we call "timeline-only" support — for hosts who have done all their own planning but want professional help building the master day-of timeline. This typically runs $300 to $500 and includes timeline construction plus one consultation call. Useful for the host who's mostly DIY-ing but knows the timeline is the piece they don't trust themselves on.
Milestone anniversaries are some of our favorite events to coordinate because the emotional weight is real and the operational work is achievable.
A few specific things worth knowing for 50th anniversaries:
The honorees often have strong opinions about what they want and what they don't want. Our first conversation usually includes them, not just the host, because their preferences shape the whole event. Some couples want a recreation of the original wedding. Some explicitly don't. Some want a vow renewal element; some want celebration without ceremony. Knowing which kind of couple you have changes the planning entirely.
The guest list often includes people from across the couple's lifetime — original wedding guests, children's spouses, grandchildren, friends from different decades. Coordinating seating, conversation flow, and the emotional pacing of the event matters more than at a wedding because guests have less in common with each other.
The toast structure deserves attention. Some 50th anniversary parties have organic toasts that emerge naturally; others need structured moments — children speaking, grandchildren speaking, the couple themselves speaking. We help hosts decide which approach fits and build the timeline around it.
Memory elements work well at milestone anniversaries — photo displays, video tributes, guest books that capture stories. We can coordinate these as part of full planning or guide hosts through DIY execution.
Pricing for 50th anniversary parties typically runs in the partial-to-full planning range ($2,500 to $6,000) depending on guest count and complexity.
Carefully and with discretion.
The host (you) is the only contact person until the surprise reveal. We coordinate with vendors using a code name or the host's name rather than the honoree's. We work around the honoree's schedule without their knowledge, which sometimes means the host needs to provide cover stories or alibis.
We've handled surprise parties where the honoree was kept unaware until the moment of reveal, parties where the honoree found out two days before but pretended not to know, and parties where the surprise failed and the honoree showed up knowing. Our timeline construction includes contingencies for all three scenarios.
A few practical things hosts often don't think about: the honoree's reaction at the moment of reveal sets the emotional tone of the entire event. We help hosts plan the reveal carefully — who they see first, where the cameras are, who's positioned to support if they get emotional. The five minutes after a surprise reveal are some of the most important minutes of the event.
If the surprise has been ruined and you're now planning a "we know you know but we're still doing it" event, we adapt. The honoree often appreciates being able to participate in some of the planning at that point, which actually changes the engagement structure for the better.
Retirement celebrations have their own particular shape that's worth thinking through.
The honoree's career relationships are the central guest list challenge. Who from work gets invited? Just current colleagues, or also retired colleagues from earlier chapters? Just the inner circle, or the broader professional network? Just direct reports, or also peers and superiors? These decisions shape the whole event.
The tone deserves care. Retirement celebrations can feel like funerals if not handled well — the celebration of the past can tip into mourning the loss of the role. Good retirement parties balance honoring the career with celebrating what's next, which means the speeches, the toast structure, and the timeline pacing all need attention.
Spouse involvement varies. Some retirement parties are organized by the spouse and the honoree is genuinely surprised; others are organized by the company and the spouse is just one guest among many. We adapt to whichever structure your event has.
The line between corporate and personal matters. If the company is hosting, this is closer to a corporate event and may benefit from our corporate events page. If the family is hosting (even with company employees attending as guests), this is a milestone celebration. We can help you figure out which structure fits.
Pricing for retirement celebrations typically runs $1,500 to $5,000 depending on guest count, venue, and complexity.
It's different in real ways and similar in others.
Different: there's no legal component. The ceremony can be whatever you want it to be — a private moment with just immediate family, a recreation of the original ceremony, a completely different ceremony reflecting who you've become. The pressure to "do it right" is dramatically lower because there's no template you're expected to follow.
Different: the guest list is smaller and more intimate. Most vow renewals we coordinate involve 20 to 75 guests rather than the larger weddings. The choreography of the event reflects this.
Different: the children are usually present, which changes the family integration significantly. If you have adult children, they often play a role — sometimes officiating, sometimes giving a toast, sometimes simply standing with their parents. Younger children may be ring bearers or flower people. The family integration is part of what makes vow renewals emotionally significant.
Different: the budget structure is usually lower than weddings. Most vow renewal couples spend $5,000 to $25,000 on the entire event versus $25,000 to $100,000+ for weddings.
Similar: you still need a venue, a date, vendors, a timeline, and a coordination plan. The structural work is recognizable from wedding planning, just smaller in scope.
Similar: the photography and videography matter. Capturing the moment matters whether it's the first wedding or the renewal of a 30-year marriage.
For pricing, vow renewals typically fall in the partial-to-full planning range ($2,500 to $5,500) depending on scope.
Many baby showers and gender reveals are DIY — and most of them succeed at being lovely DIY events. We don't try to talk anyone out of the DIY approach when it fits.
We get hired for these events when the scope exceeds what the host wants to handle, which usually means: 40+ guests, a venue beyond a private home, multiple vendors involved, themed execution that requires coordination, or hosts who are also pregnant themselves and don't have the bandwidth to plan their own baby shower.
Day-of coordination is the most common engagement for baby showers — the host has done the planning, but on the day itself she wants to be present rather than running the event. Pricing typically runs $850 to $1,200.
Gender reveals have their own particular challenges, mostly involving the reveal moment itself. We've coordinated reveals via colored smoke (which has fire safety considerations in Florida), colored powder (messier than people expect), confetti cannons, balloon releases (no longer environmentally responsible — we steer clients toward alternatives), pinatas, and quieter envelope-based reveals. Each has tradeoffs we walk hosts through during planning.
Yes, with care.
Celebrations of life and memorial services are some of the most operationally complex events because the family is grieving while also needing to host. The planning bandwidth families have during this time is severely limited, which is exactly why coordination help matters most.
Our approach is meaningfully different from wedding or birthday coordination. We move faster — these events typically need to be planned in days or weeks rather than months. We make more decisions on behalf of the family rather than asking them to make every decision. We coordinate with funeral directors, religious officiants, and venues with extra care for emotional logistics. We build timelines that include grief contingencies — what happens if someone needs to step out, if a speaker can't make it through their toast, if the family needs an unexpected break.
The memorial element is usually the most important part of the event, and we help families decide what form it takes — speeches, video tributes, photo displays, music, religious elements, secular elements. We've coordinated services from intimate family gatherings of fifteen to celebration-of-life events with three hundred guests.
Pricing for celebration of life events varies widely based on scope. Most run $1,500 to $4,000. We're flexible on payment timing for families navigating recent loss; the practical realities of grief planning matter more than standard payment schedules.
If you're planning one of these and reading this FAQ, please know we're genuinely glad to help and there's no pressure of any kind in reaching out. Sometimes a brief conversation about whether coordination would help is itself useful, regardless of whether you ultimately book.
Usually straightforward but with one specific challenge worth naming: balancing the parent's vision with the graduate's preferences.
Graduation parties get planned by parents, but the honoree is usually 18 or 22 years old with strong opinions about what they want and what they find embarrassing. Good graduation parties involve real conversations between the parent host and the graduate honoree about scope, tone, and guest list. The friend group the graduate wants to invite may be different from the family contingent the parents are inviting; the music the graduate wants may be different from what the parents would choose; the balance of speeches versus casual mingling matters.
We help facilitate these conversations during planning so the event reflects both the parent's investment and the graduate's wishes.
Pricing typically runs $1,200 to $3,500 depending on scope.
Yes, and this is one of our specific strengths. The Monarch Celebrations team is Cuban-American, bilingual, and personally familiar with Cuban-American family celebrations across multiple event types — quinceañeras, anniversaries, baptisms, communions, confirmations, engagement parties, and other family celebrations.
What this means practically: we know which traditions are important to honor and which are flexible. We know how to integrate Spanish-language elements without alienating English-speaking guests (and vice versa). We know which Cuban-American vendors in SWFL specifically serve this market well. We know the cultural dynamics that matter at multi-generational family events — abuela's preferences vs. parents' vision vs. younger family members' aesthetic sensibilities.
For events specifically incorporating Cuban-American traditions, we can suggest specific elements (the changing of shoes ceremony at quinceañeras, the saint medals at baptisms, the specific musical traditions at engagement parties) and help families decide which to incorporate. We can also help families navigate cultural expectations from extended family that don't match what the immediate hosts want.
Bilingual coordination is included at no additional cost across every engagement.
For most milestone celebrations, two to six months ahead is the realistic planning window. Smaller events (showers, smaller birthday parties) can be planned in two to three months. Larger events (50th anniversaries, retirement parties with 100+ guests, multi-day celebrations) benefit from four to six months of planning.
We do take last-minute engagements when capacity allows. We've coordinated milestone events on three weeks' notice when the situation called for it. Last-minute pricing is at premium rates (typically 25-50% above standard) and depends on whether we have the capacity to take it on.
Celebrations of life and memorial services often have very compressed timelines — sometimes one to two weeks. We accommodate these timelines without premium pricing because the situation isn't a planning preference; it's a reality.
For day-of coordination engagements:
After booking, we send a planning questionnaire that captures the basic event details. About four to six weeks before the event, we have an in-depth planning meeting where we review your vendor list, your vision, and any operational details that need attention. In the two weeks before the event, we coordinate directly with each vendor to confirm timing, logistics, and arrival details. We build the master day-of timeline and send it to you and to vendors for review. On the day itself, we arrive ahead of vendors, manage setup, run the event according to timeline, and stay through breakdown.
For partial and full planning:
After booking, we have a vision development meeting where we talk through what you actually want — not just the surface details but the emotional shape of the event. From there, we work in monthly meetings (or biweekly during busy phases) through the planning timeline. We handle vendor sourcing, contract review, design coordination, budget tracking, and timeline construction in parallel. The two weeks before the event compress into intensive coordination across all vendors. The day itself is execution.
Most milestone events involve three to six vendors: catering, venue (sometimes), photography, music or DJ, and one or two specialty vendors (florals, cake, lighting, decor). Some events have more — anniversary parties with full reception structures may involve eight to ten vendors. Some have fewer — intimate celebrations may involve just catering and photography.
We coordinate whatever vendor team your event requires. The day-of communication and timing management is part of standard coordination services.
Jessica personally leads every engagement. For larger events (typically 100+ guests or multi-day events), we add assistant coordinators to support the operational complexity. The assistant coordinators are people we've trained and trust; they don't replace Jessica's involvement, they extend her capacity on the day itself.
You'll know the full team before the event. Every coordinator who will be on-site at your event gets introduced to you in advance, with their specific roles documented in the event timeline.
This is one of the things we're genuinely good at. Jessica's MA in Family Ministry isn't a marketing credential; it shapes how we coordinate events with family complexity.
Practically, this looks like: pre-event conversations with the host about specific dynamics we should know about, specific seating and choreography decisions that prevent uncomfortable encounters, guest interaction management that reduces friction during the event itself, and discreet intervention if tensions emerge during the event.
We don't promise to make complicated families simple. Real family dynamics don't disappear because there's a coordinator present. But we can prevent unnecessary conflict, manage the moments when conflict surfaces, and keep the event itself functional even when individual relationships are strained.
For events with significant family complexity, we recommend full planning rather than day-of coordination because the pre-event work matters more than the day-of execution.
We adapt to the honoree's actual involvement level.
For honorees with strong preferences: we work with them directly when appropriate, usually after the host has confirmed the broader scope. We don't override their preferences with our aesthetic opinions; we execute their vision while flagging operational realities they may not have considered.
For honorees with no preferences ("just whatever, I don't care"): we help the host make decisions on the honoree's behalf based on what we know about them, while building in moments of personalization that even an uninvolved honoree will recognize. The honoree who said "whatever" still notices when their favorite music plays during dinner or when their college roommate from 1985 shows up as a surprise guest.
For honorees with conflicting preferences from the host's vision: we help mediate. Sometimes this looks like compromise events that incorporate both visions. Sometimes it looks like the host adjusting their vision to match the honoree's preferences. Sometimes it looks like the honoree being talked into something they end up loving. We help figure out which scenario applies.
Possible if our calendar accommodates it.
Our last-minute engagement availability fluctuates. Some weeks we have capacity; some weeks we don't. The first step is reaching out with the date and basic event details so we can quickly tell you whether we can take it on.
If we can, last-minute engagements typically work like this: we set up a planning call within 24 hours of you reaching out, we move into vendor coordination immediately, we build the timeline within 48 hours of booking, and we execute the event with the same operational standards we apply to events planned over months.
Pricing for last-minute engagements is at premium rates because the compressed timeline absorbs more of our team's capacity than a longer engagement. Specific pricing is quoted based on the event's actual scope.
The exception is celebration of life and memorial events. These often have compressed timelines that aren't a preference but a necessity, and we don't charge premium rates for them.
Possibly not, and we'll be honest about that during the discovery call.
Very small events in private homes often don't benefit from professional coordination at the level we provide. The investment in coordination relative to the total event scope doesn't usually justify hiring us.
Exceptions include:
If you're planning something small and aren't sure whether coordination makes sense, the discovery call is the right way to find out. We'll tell you honestly whether we think you need us.
If it's a celebration that involves people gathering to mark something meaningful, we probably can help. The categories on our services pages are common ones; they aren't exhaustive.
We've coordinated events that don't fit standard categories — book launches treated as personal celebrations, professional milestone celebrations like making partner or completing a long professional credential, family reunion gatherings that span multiple days, "just because" celebrations of friendship or love that don't anchor to a calendar date. The structural work of coordination doesn't change based on the category label.
If you're not sure whether your event fits, ask. The worst outcome is that we tell you we're not the right coordinator and refer you elsewhere.
You book directly through us. Our coordination services exist independently of any specific venue.
If your event is at a venue with its own in-house coordinator (some country clubs, hotels, and event venues include coordinators with venue rental), our work is complementary to theirs. Venue coordinators typically handle venue-specific logistics — parking, in-house staff, venue rules. We handle the broader event coordination — your vendors, your timeline, your design, your day-of management. Both coordinators working together produces a better event than either alone.
We can recommend venues if you're still in the venue search phase. Our preferred venues across SWFL include several that work particularly well for milestone events.
Yes. We carry $1 million general liability insurance. Proof of coverage is available on request, and we can provide certificates of insurance to venues that require them.
For day-of coordination: 50% of the engagement is non-refundable once booked. The remaining 50% is refundable up to 60 days before the event. Within 60 days, the full engagement is non-refundable.
For partial and full planning: payment schedule and cancellation terms are specific to the engagement. We typically structure these as 50% deposit at booking, 25% at midpoint, 25% at one month before the event. Cancellation refund availability depends on how far into the planning timeline cancellation occurs.
For celebration of life and memorial services: we waive standard cancellation policies. The realities of grief planning don't fit standard structures, and we adapt to the family's needs.
Specific cancellation terms are documented in your engagement agreement.
Florida wedding and event planning includes hurricane and severe weather contingency planning as a standard part of the work, not an emergency response.
For events scheduled during hurricane season (June through November), we build weather contingencies into the timeline from the beginning of planning. Indoor backup plans for outdoor events. Communication protocols if evacuation orders affect the event date. Vendor coordination on what happens if vendors can't reach the venue. Insurance considerations for venue and vendor cancellations.
If a named storm threatens the event date, we coordinate with you, your venue, and your vendors to make a clear go/no-go decision typically 72 to 96 hours before the event. If postponement is necessary, we manage the rescheduling logistics including vendor availability for new dates.
For partial and full planning engagements, yes. Tastings with your caterer, walkthroughs at your venue, rehearsals if your event includes formal moments — these are part of what we coordinate and attend with you.
For day-of coordination engagements, we typically don't attend tastings (those are usually completed before our engagement begins) but we do attend the venue walkthrough in the final two weeks if your venue is one we haven't worked at before.
For events with ceremony components (vow renewals, baptisms, religious milestones), we coordinate and attend the rehearsal.
Generally yes, with the understanding that scope changes affect pricing.
Adding services: if your scope expands during planning (adding vendors, expanding guest count, increasing complexity), we can adjust the engagement to match. We re-quote based on the expanded scope.
Removing services: if your scope contracts during planning, we can also adjust, though we typically don't reduce pricing below the engagement minimum because the work we've already done doesn't reduce.
The cleanest approach is overestimating scope at the booking stage and adjusting downward as planning clarifies. Underestimating scope and adjusting upward involves more administrative friction.
For day-of coordination, we typically stay through the event's natural end — usually one hour after the official end time to manage breakdown and vendor departure. For events that extend significantly beyond planned end times, we add overtime hours at our standard hourly rate.
For partial and full planning, we stay through complete breakdown including any next-day pickups or returns that fall within our scope.
We don't leave events early.
Yes, in three forms.
Vendor payment coordination: we ensure all final vendor payments and tips are coordinated according to your direction. For full planning engagements, we manage this directly. For day-of, we coordinate with you on the day itself.
Lost-and-found management: items left behind by guests get collected, inventoried, and either returned to guests or held for pickup.
Photography and vendor follow-up: we follow up with photographers, videographers, and other vendors on deliverable timelines and any post-event coordination items.
What we don't typically do: long-term post-event project work like creating photo books, managing thank-you note workflows, or other extended deliverables. We can refer you to vendors who specialize in this kind of work.
We keep complete event records for two years post-event. This includes vendor contacts, timeline, design documents, and any other materials from your planning. After two years, we archive most materials and keep only summary records.
If you book another event with us in the future, we can reference your previous event records to inform the new planning. Many of our repeat clients book us for multiple milestones over the years — anniversaries followed by retirement parties, milestone birthdays followed by 50th anniversaries. The continuity helps.
Yes, and we appreciate when clients do.
Repeat clients are some of our favorite engagements because we already know your family, your preferences, your vendor relationships, and the specific things that make your events feel right. Planning is faster, more efficient, and more deeply tailored.
We don't have a formal repeat client discount structure, but we acknowledge repeat relationships in pricing where appropriate. Tell us about your previous engagement during the discovery conversation; we factor it in.
Schedule a discovery call through our website. The call is free, takes about 30 minutes, and covers your event basics, your timeline, your scope, and what kind of engagement might fit. We don't pitch services aggressively during discovery calls; we use the time to understand your event and tell you honestly whether and how we can help.
After the discovery call, if we're a fit, we send a proposal within 48 hours covering the engagement structure, scope, timeline, and pricing. If you choose to move forward, the booking process is straightforward — proposal acceptance, deposit, and we begin.
Then the discovery call is even more useful, because we'll tell you honestly whether we think you do.
Some of our most useful conversations are with hosts who decide during or after the discovery call that they don't actually need professional coordination. They walk away with clarity about their event and a free thirty minutes of professional consultation. We don't book them, but they often refer friends who do need coordination, and they sometimes return for future events when their needs do warrant it.
We'd rather have a discovery call with someone who decides not to book than book someone whose event doesn't actually need us.
Email Jessica@monarchcelebrations.com or text 305-842-0629 with your question. We respond within one business day.
Specific questions about your specific event are usually best handled in a discovery call rather than email. The email response will likely suggest scheduling one.
Milestone celebrations matter because they mark something significant — a relationship, a life chapter, a transition, a moment in someone's story that deserves to be honored.
The work we do is, at its core, helping people honor those moments well. The operational coordination, the vendor management, the timeline construction — all of that is in service of the actual goal, which is creating an event that lets the people who love the honoree show up fully and the honoree feel honored.
If you're planning a celebration and any of this resonated, we'd be glad to talk. The discovery call exists for exactly this kind of conversation.